Job Description

What does the company do?

We represent some of the world’s best sporting talent, including Olympic champions; Laura Kenny, Jason Kenny and Geraint Thomas. Professional cyclists; Ben Swift and Evie Richards; Premier League footballer Granit Xhaka and Welsh international rugby star, Rhys Priestland. 

The second division of the business is Sponsorship, where we work with rights holders to audit, develop and enhance their sponsorship proposition – in doing so creating exciting and meaningful brand partnerships.  We get to know our client’s business as if it is our own and provide them with tools and insights to make real business impact.  As part of this, we represent several rights holders and broker marketing partnerships with brands.

This role primarily supports the efficient operations of the office environment. Working with various team members, you will work across a diverse selection of areas and tasks on a daily basis.

Given the variety of the role, skills such as flexibility, advance planning, keen organisation and sharp attention to detail are essential.

At times, you will be responsible for confidential and time sensitive material and you may occasionally be required to work outside of normal office hours.

General Responsibilities:
• Front of House duties: meet & greet guests; manage reception calls, mail/packages and office supplies; manage Artist fan mail; arrange courier collection & posting; arrange ground transport for staff; prepare boardroom for meetings; maintain a tidy and organised office workspace.
• Manage daily UK & USA Music Charts.
• Assist with the Warehouse Project: organise & catalogue items; and database work.
• Assist HR & Ops Manager and Personal Finance & Ops Manager: coordination of office maintenance; monitoring utility accounts & sending invoices for records and/or payment to the accountant; taxing company vehicles.

When required assist with the coordination of various projects & suppliers; organise office social events; daily admin and maintain files & records.
• Assist with Telecoms & IT: provide support to staff when required; troubleshoot issues with service providers, order & onboard new equipment.
• Assist with Office Security: manage office keys; Keyholders and general maintenance of security/alarm system.
• Day-to-day management of Office Cleaning: consult with cleaning company; monitor standards; manage & order supplies when required.
• Booking travel arrangements for office & house staff: flights, hotels & accommodation when required.
• Support EA to Principals and EA to Chief of Staff with various tasks including gift arrangements for birthdays & Christmas and ad hoc tasks.
• Provide holiday cover for EA to COO. 1
• Provide support, perform general admin duties and ad hoc requests for the wider team. Knowledge,

Skills and Experience
• Discretion.
• Clear and effective communication skills (both written & verbal).
• Excellent time management skills.
• Ability to multi?task and prioritise work, anticipate problems before they arise and work both independently and with the team to find solutions.
• Ability to work in a fast?paced environment with an organised, methodical and calm approach.
• Ability to operate in a dynamic, constantly evolving environment.
• Experience with MS Office (Outlook, Teams, Excel, Word, PowerPoint) and Zoom (booking, circulating, hosting and recording),